Every load you take in, recorded at the gate.

Your site details are already on the receipt, so a load is a few taps: what the waste is, how much of it, who brought it, and the time it arrived. The acceptance is written as you create the record, and the receipt is filed with DEFRA under your own site.

EWC codes (the six-digit European Waste Catalogue number that says what a waste is), physical form, container type, weight, hazardous properties, and the recovery or disposal code that says what happens to the load next. Captured once as structured data, not written on a pad at the gate and keyed in that evening.

The receipt is checked against the rules as you fill it in: a missing EWC code, a hazardous load with no consignment note code, a carrier registration number left out with no reason given. Anything wrong shows on screen while the lorry is still on the weighbridge, not in a rejection email three days later.

Gatehouses are not famous for their 4G, and a weighbridge cabin with a steel roof is worse. A receipt can be made with no connection at all: it queues on the device and syncs on its own when the signal comes back.

Up to thirty photos on a receipt, each with a caption, taken on the same phone that made the record. They queue offline the way the receipt does, and print as an evidence sheet when a load turns out to be something other than what was booked in.

Save the hauliers who deliver to you and the businesses whose waste you take, then pick them on the form instead of typing them out again. Your own site's name, address, and permit number come off the public permit register in one pick, in England (Environment Agency) or Wales (Natural Resources Wales). What a receipt says about you is then what the regulator holds.

A hazardous movement gets a consignment note with its own code, plus the HP codes (the hazard properties, such as flammable or corrosive) that say why the waste is hazardous. The note is produced as a PDF carrying the right legal basis for England and Wales, Scotland, or Northern Ireland, and is kept for three years, which is what a consignment note needs in all four nations.

POPs are persistent organic pollutants, the harmful chemicals found in things like older sofas and some insulation board. Where they apply you record which ones and at what concentration on the same form as everything else, so a POPs load isn't a separate piece of paperwork someone has to remember.

When a hazardous load reaches you, you record whether you accepted or rejected it, how much you actually took, and sign for it. That goes back onto the carrier's copy of the consignment note, so the end of the chain is on the same record as the start.

CarrierNote is on the GOV.UK software provider list for Digital Waste Tracking and connected to the live service. Every receipt you make is filed with DEFRA under your own site today. Carrier movements follow the moment DEFRA opens that step, with nothing for you to install or set up when it happens.

Check it on the GOV.UK list of software providers, where we’re named as Red Tape Software Limited with Carriernote.co.uk as the product. What the listing means.

We publish how our software does on DEFRA’s test scenarios, including the two records it refuses on purpose.

DEFRA hands back a Waste Tracking ID when it takes a record, a unique reference for that movement. It's stored against the movement it belongs to, so the proof that a record was accepted sits with the paperwork rather than in somebody's inbox.

Every movement carries a readiness state the office can see at a glance, so a record that's still missing a signature or a code is obvious before anyone tries to send it. The ones running out of time surface on the dashboard on their own.

When DEFRA's service is busy or briefly unreachable, the record isn't bounced back to the yard as an error for somebody to send again by hand. It's queued and retried for you over the next few hours, and the note says it's queued until it lands.

The regulations let you keep a written record while the service is unavailable, so long as you tell the Environment Agency and everything is uploaded within seven days of it being fixed. CarrierNote holds those records instead of failing them one by one, and says on screen what the law now asks of you. Each held note carries the date it has to be with DEFRA by.

Edit a record you've already filed and it's flagged to resend, because putting an error right is a duty of its own. The update lands on the DEFRA record you already have rather than creating a second one, and the note keeps the history of what changed.

We don't delete waste records or the PDFs behind them, and we don't lock you out of the ones you've already captured if a subscription lapses. A statutory record you're legally required to hold is not a thing to hold over a customer.

Search the whole archive by customer, site, waste type, or note number. Narrow it to a status or to hazardous loads only, then open the note and print the same PDF the customer was given.

Pick a period and download the movements in it as a CSV, or the whole archive at once. Alongside it you get the volumes: how much waste you took in by month, by waste type, and by customer.